Successful grant awardees will have 10 days from the grant award notification date to provide the following required documentation, dependent on which eligible expenses are to be reimbursed. To receive Restore Grant funding, all expenses must be previously paid for and be accompanied by proof of payment, such as copies of the cancelled checks and/or copies of debit/credit card or bank statements. All expenses must be dated after January 1, 2022 to be considered eligible.

All successful grant awardees will need to provide the following:
  • W-9 and ACH form for grant payment
  • Profit & Loss Statements for 2019-2022
If you requested Security and Prevention reimbursement, provide ALL:
  • Supplier invoices for eligible security/prevention installations
  • Proof of payment for completed installations
  • Photographs of installed security/prevention measures
If you requested Insurance Premium Increase reimbursement, provide ALL:
  • Proof of insurance premium increase:
    • Dated statement of premium increase
  • Proof of payment for insurance since the increase occurred
If you requested Deferred Rent reimbursement, provide ALL:
  • Signed agreement from the landlord that offsets rent due to the COVID-19 pandemic.
  • Proof of payment for deferred rent installments.
If you requested Interior Repair reimbursement, provide ALL:
  • Supplier invoices for eligible interior repairs
  • Proof of payment for completed repairs
  • Photographs of damage
  • Police report (if available)
If you requested Inventory and Equipment Replacement reimbursement (up to $5,000), provide:
  • Insurance loss claims statement, including itemized list of lost inventory and Include insurance claim payout demonstrating loss of goods (if applicable)
  • Dated inventory count demonstrating loss of goods and cost of lost goods
  • Invoice for any equipment installation (if applicable)
  • Proof of payment for all inventory and equipment
  • Photographs of replaced equipment
  • Police report (if available)
Successful grant awardees requesting over $10,000 will need to provide ALL the following:
  • Latest Employee Workman’s Comp Insurance Statement or latest tax filings that include information about your employees, such as the number of employees and total wages paid
  • Latest IRS forms for the latest tax return filed within the last 4 years (depending on the legal structure and tax classification):
    • Sole Proprietorship: Schedule C (Form 1040)
    • Partnership: Form 1065
    • S corporation: Form 1120S
    • C corporation: Form 1120
    • Profit and Loss Statement supporting the latest IRS forms submitted

Prosper Portland will send grant awardees a confirmation of final grant amount prior to disbursement, within 30 days of receiving all required documentation.